Traditionally, invoicing is a paper-based process for many businesses. While technology is growing at a rapid phase, paper-based invoicing also switches to a digital version. There are still many businesses which are not utilizing the digital version. Paper-based invoicing is an invoicing method which is done with a paper and a pen. The digital version is a method which is done with an online invoicing software to create an invoice. To be able to keep up with new businesses, invoicing with the paper-based method is done less and the transition to a digital version will become mandatory for many businesses.
Why do businesses transition to online invoicing software?
Paper-based invoicing is a process where a paper and a pen are used. The time that is put into this process is a long tiring process. To prepare an invoice made on paper takes a long time which results in a lot of costs for businesses. This is the main reason businesses invest in online invoicing software in order to have less costs. There are also different factors why business choose for a digital version:
- Storing online invoices cost time and storage in the offices
- Businesses paying for shipping fees
- Losing invoices because of shipping
- More customer calls because of paper-based invoices
How to transition from paper-based invoicing to digital invoicing?
To be able to digital invoicing businesses needs to make the right decision to choose the right software for their company needs. It's extremely hard to choose the right software that can be integrated with your company requirements and business requirements. There are a lot of electronic invoicing software which can be used to invoice your customers. Most of the invoicing software has the tools. For example, to create invoices, managing customers and accepting payments. But these characteristics are not the most important tools because an online invoicing software already has these tools. There are several different factors companies has to look in to before deciding an invoicing software:
- User-friendly: An invoicing software which is user-friendly and easy to use for your colleagues.
- Overview: An invoicing software should give you the best overview of your invoices with an reporting function.
- Customer management: The invoicing software should give you the function to manage your clients in the system.
- Invoice tracking: The invoicing software should give you a tool which tracks the different kinds of invoices that you sent.
- Automate: An invoicing software needs to automate business processes to cut down costs.
By taking these points into your decision you will be able to choose the right online invoicing software for your company.
Conclusion
By taking these subjects into consideration your company will be able to transition from a paper-based method to a digital invoicing software which helps you to cut costs and automate business processes that fit your company needs. MEWEBTEK is a software company which specializes in online invoicing that helps businesses to automate their invoicing processes.
Because MEWEBTEK offers a free invoicing software for you to test out is completely free to use. MEWEBTEK offers a solution which fits the business needs.
